- 1. REGISTRATION
- 2. HOUSING
- 3. ABSTRACTS & SURGICAL FILMS
- 4. ABOUT IGCS 2022
- 5. SPONSORSHIP OPPORTUNITIES
- 6. NEW YORK CITY AND THE JAVITS CENTER INFORMATION AND DIRECTIONS
- 7. INVITATION LETTERS & VISA APPLICATION
- 8. COVID-19 AND SAFETY
- 9. VIRTUAL MEETING ACCESS
- 10. SCHEDULED BROADCAST
- 11. CME / CPD ACCREDITATION
- 12. APP INFORMATION
- 13. ADVOCACY DAY
- 14. GUEST ATTENDANCE POLICY
How do I register for IGCS 2022?
Register for the Annual Global meeting here.
What are the registration options for IGCS 2022?
Delegates will have the opportunity to attend the meeting in person in New York City at the Javits Convention Center, or virtually from the comfort of their homes or offices.
What if I purchase an in-person ticket and need to transfer it to a virtual ticket (or vice versa)?
Due to the uncertain times and the ongoing developments, IGCS has implemented a flexible registration model.
- Until and including July 27, 2022, you will be able to change your registration category at no additional charge beyond applicable ticket price differences.
For example, if you registered to attend in-person in New York City, you will be able to change your registration category to Virtual and receive a refund of the difference in fees. If you registered to attend Virtually but would like to update your registration to in-person attendance, you will be required to pay the difference applicable based on the registration fee and category at the time the change is made.
- As of July 28, 2022, there will be no refunds for changing your registration category.
Please note that when changing your registration category, the fee that will apply will be based on the registration fee and category applicable at the time the change is made.
All registration questions, transfer requests and cancellation requests must be submitted in writing to email@example.com.
Can I cancel my registration?
- All cancellations must be emailed prior to the below deadlines:
- Cancellations received until and including July 27, 2022 – full refund
- Cancellations received between July 28 and August 25, 2022 – a refund of 50% will be returned
- From August 26 – October 1, 2022 – no refund will be made
*Note, in case of cancellation at any stage, bank transfer handling fee ($30.00) will not be refunded – applicable to bank transfer payments only.
Do I have to be an IGCS member to register for the conference?
No. IGCS meetings are open to both members and non-members, however, IGCS members receive lower registration rates and experience significant other benefits.
For information on membership benefits and how to join, please visit https://igcs.org/membership/member-benefits/.
How can I confirm my registration?
An email confirmation and payment receipt will be sent to the email address you registered with within five minutes of completing the registration process. If you have questions or need assistance with your registration confirmation, email firstname.lastname@example.org.
Are there lower registration rates for students, trainees, and nurses?
Yes. Medical students, residents, fellows in training, and nurses receive a substantial discount. Refer to the pricing on the registration web page. The discount is applied based on the selections made during registration.
Are there group registration options?
Contact email@example.com regarding group registration for IGCS 2022.
When do registration prices increase?
- Registration pricing will increase on July 12, 2022 and is a 15% increase from early registration pricing.
- Late registration pricing begins September 14, 2022 and is a 15% increase from regular registration pricing.
Can I register on-site?
Yes. On-site registration is available at the Javits Convention Center during meeting days, September 28 – October 1. The official IGCS 2022 onsite opening hours are:
- Wednesday, September 28: 9:30 am – 5:00 pm
- Thursday, September 29: 7:00 am – 6:00 pm
- Friday, September 30: 6:30 am – 6:30 pm
- Saturday, October 1: 7:30 am – 5:30 pm
If I register for an in-person ticket, do I have access to the on-demand content?
Yes. An in-person ticket includes all virtual offerings and access to the recorded sessions on-demand for 3 months post-meeting.
What is included with an in-person ticket?
- Access to multiple halls of live scientific programming
- Ability to earn CME credits
- Access to the Opening Ceremony and Annual IGCS Business Meeting
- Access to an attendee reception
- Access to the Sponsor Conversation Area (in lieu of exhibits)
- Access to the Surgical Film & Posters Area including scheduled poster sessions
- Refreshments during coffee breaks as indicated in the program
- The opportunity to meet and network with speakers and colleagues
- Option to attend the Annual Survivor-Caregiver Advocacy Summit
- Access to all recorded sessions on-demand for 3 months post-meeting
- All Virtual Registration offerings below
What is included with a virtual ticket?
- Access to select scientific content live-streamed from New York City. These sessions will include the interactive question & answer segments, polling, and more.
- Ability to claim CME credits for select sessions (must attend live stream to claim credits).
- Access to all educational content on-demand for 3 months post-meeting
- Access to abstracts/posters and surgical films online
- Ability to view the Opening Ceremony live from New York City
- Access to available Industry sessions and the latest research and technology
- Virtual tours of New York City attractions
Can I register and pay later?
No, payment is required at the time of registration.
How can I find information about hotels in NYC and their rates?
IGCS is offering delegates specially reduced rates for various hotels in New York City. Information, photos, locations and rates are available here.
Is payment due upon booking?
Yes, payment is required at the time of booking.
What is the reservation deadline?
The reservation deadline to secure the discounted rates is Monday, September 5, 2022.
Will I receive a hotel confirmation?
Yes, you will receive a confirmation email directly from the hotel.
How can I book rooms for a group?
If you are interested in booking a block of rooms, contact Irina Sapir at firstname.lastname@example.org.
How do I submit an abstract and/or an abstract with a surgical film?
All abstracts and surgical films must be submitted online. Visit igcs2022.com/abstract to view the topics, guidelines and access the submission portal. The submission guidelines document found on the website will answer many of your questions and the submission portal takes you through the process step by step.
Can I submit a case report as an abstract?
IGCS does not accept case reports as abstracts at this time.
May I present more than one abstract?
There is no maximum submission allotment per person, however, authors may only be the presenting author on (5) submissions.
When will I find out if my submission has been accepted?
Notification of acceptance will occur in mid-June via email. Further instructions regarding presentation specifics will be sent at the time of the acceptance letter. Selected abstracts will be assigned as oral presentations, featured posters, and/or poster presentations.
When is the abstract submission deadline?
The deadline for abstracts and surgical films was May 9, 2022, at 11:59 pm ET.
The trials in process deadline is July 11, 2022, at 11:59 pm ET.
The late-breaking abstract deadline is July 11, 2022, at 11:59 pm ET.
There will be no extensions for submission deadlines.
Can I submit a trial in progress?
Yes. IGCS encourages submission of trials in progress (TiP) submissions. The deadline to submit a trial in progress is Monday, July 11 at 11:59 pm ET. TiP will be accepted as posters only. Encore TiP submissions are allowed.
Review page 6 of the submission guidelines for more details on TiP submissions.
Will there be a late-breaking abstract submission?
Yes, we are excited to accept abstracts that meet the late-breaking criteria of the meeting. The deadline to submit late-breaking abstracts is July 11, 2022, at 11:59 pm ET. Please note that the late-breaking submission site is reserved for the highest level and practice-changing data that was not available at the time of the original submission deadline. Other submissions will not be considered for acceptance.
If my abstract is accepted, what is the presentation format?
Presenters of an oral abstract in a plenary session will be provided with instructions for the live session along with the date and time of the session(s). Abstracts may also be accepted for oral featured posters or poster presentations. Accepted Trial in Progress submissions will be accepted as posters only. Details, specifications, and instructions for each presentation type will be sent with the acceptance letters in mid-June. Individuals chosen to present surgical films will receive presentation details in mid-June as well.
If my abstract is accepted, am I required to register for the meeting?
Yes. The presenting author of an accepted abstract or film must be registered for the meeting.
My project is already published elsewhere or is planned to be published before IGCS 2022 takes place. Can I still submit it?
Please note, as per the IGCS 2022 Submission Guidelines, submitted abstracts must represent new, unpublished scientific data at the time of presentation. For more information, please click HERE.
When will abstracts be released on the IGCS 2022 website?
Abstract titles and presenter names of abstracts selected for oral, focused plenary and featured surgical film presentations are currently visible via the IGCS 2022 interactive program in their designated sessions. The abstract bodies of all abstracts* submitted and accepted for presentation during the regular submission period (e.g. selected for oral, focused plenary, featured printed poster, ePoster, featured surgical film, and on-demand surgical film presentations) will be released on September 8th, 2022, on the IGCS 2022 website under “Abstracts” and via the interactive program for abstracts allocated to plenary, focused plenary and featured surgical film sessions. Abstracts submitted as Trials in Progress and accepted into the IGCS 2022 scientific program will also be released on the website on September 8th, 2022. The release of seminal abstracts will be on September 14th, 2022, and for late-breaking – on the day of their presentation. For further details, please click here.
*Please note that only abstracts of registered presenting authors are included in the IGCS 2022 scientific program.
Who should I contact with questions regarding abstract submission?
Questions regarding the abstract submission process should be sent to email@example.com
What is the overall format of the meeting?
IGCS 2022 will be held in person at the Javits Center in New York City.
Javis Center Adress: West 38th Street and 11th Avenue
Will there be opportunities for virtual engagement?
IGCS understands the need for virtual education as traveling may be difficult for some of our delegates. There are virtual opportunities currently being developed, stay tuned for more information in the coming weeks.
What opportunities are available to support the meeting?
IGCS is excited to share all the opportunities available for our industry partners throughout the 2022 Annual Global Meeting. Please contact Mary Eiken, IGCS CEO at firstname.lastname@example.org, or Lisa Sant, Kenes Industry Liaison at email@example.com for a sponsorship brochure and to discuss further opportunities.
Where is the in-person meeting taking place?
IGCS 2022 is taking place at the Javits Center in NYC.
West 38th Street and 11th Avenue
How do I get from the Airport to the Meeting Venue or Hotel?
New York City is served by three major airports: John F. Kennedy International Airport (JFK), LaGuardia Airport (LGA) and Newark Liberty International Airport (EWR). The City’s three major airports provide easy access to the City via taxis, buses, vans, subways, trains and private limo and car services. More information can be found here.
How do I get around NYC?
The best way to get around NYC is through a combination of walking and the City’s inexpensive and energy-efficient 24/7 mass transit system. NYC’s subways and buses are operated by the MTA (Metropolitan Transportation Authority). If you plan on using public transportation, you will need an MTA MetroCard. You can purchase a MetroCard at any subway station from multilingual machines (which accept cash and credit and debit cards) or booth attendants. You may also use exact change (no dollar bills) to ride any city bus. More information can be found here.
How do I apply for my Visa?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local American Consulate for official instructions on the specific visa regulations and application procedures that may apply to you. It is the responsibility of the participant to obtain a visa if required. A valid passport is required for entry into America.
Where can I get a Meeting invitation letter so that I can apply for a visa?
Invitation letters for visa purposes are available only to registered participants. The option to issue an invitation letter is available within the registration process. At the end of the registration process, you will be able to generate an invitation letter, and you will also receive a confirmation email with a link to the invitation letter.
Is it possible to send an official invitation letter directly to my local Consulate? Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
What Coronavirus-related safety precautions are being taken for meeting delegates in NYC?
IGCS is committed to the health and safety of our delegates, staff, and everyone who works at the meeting venue. We are working closely with our professional conference organizer, The Javits Center, and the city of New York as rules and regulations are released or modified for safe ways to gather. IGCS plans to follow local ordinances. As information frequently changes, we will continue to update this page as new guidance is released.
What is the mask policy at Javits Center?
IGCS recommends attendees wear high-quality, medical-grade masks in indoor public settings. The Javits Center and New York City do not currently require masks at indoor events. Masks will not be provided by IGCS, and attendees are encouraged to bring their own.
Is proof of vaccination required for attendance?
No. The Javits Center and New York City are not currently requiring proof of vaccination status to attend indoor events.
Will testing be required to be admitted to the meeting venue?
No. Being tested for COVID-19 is not required to attend the meeting.
What does Individual Accountability mean in regard to Covid-19?
By attending IGCS in person, you are confirming that you:
- Are not experiencing any symptoms of COVID-19 identified by the CDC at cdc.gov.
- Are not under any self-quarantine orders
- Acknowledge and will abide by applicable regulations and health & safety regulations
To preserve a safe environment, should any delegate fail to comply with such protocols, IGCS may take immediate steps (including, but not limited to) denial of entrance to the Meeting or removal from the Meeting. Any delegate who is denied access or removed from the Meeting, for this reason, will not be eligible for a refund of any registration fees paid and will be granted virtual access to the meeting.
Is there any information that I need to be aware of regarding COVID-19 and NYC?
Stay updated on local ordinances here:
Javits Safety Protocol: https://www.javitscenter.com/en/safety-protocols
NYC & Co: https://www.nycgo.com/coronavirus-information-and-resources-for-travelers
Please refer to your country’s guidelines regarding international travel as it relates to vaccination, testing, entry and exit requirements, movement restrictions and quarantine information.
I registered for the meeting. How do I access sessions during the scheduled broadcast?
Registered delegates will receive an email from the meeting organizer a few days in advance of the meeting with a link to the portal and a unique login code. The portal will open on September 28, 2022 at 9:00 am EST.
Do I need any specific technical requirements to access the meeting portal or to optimize my viewing of the meeting?
The meeting portal can be accessed from a computer, tablet, or smartphone. For the best virtual experience, it is recommended to use a computer or tablet. Please make sure you have an up-to-date browser version. See more information below.
It is recommended that delegates use the best internet connection possible. In general, wired connections are better than WiFi connections, and WiFi connections are better than cellular (3G/4G/LTE) connections. Plan ahead and, if possible, join from a location where you can access a fast, reliable, wired connection.
Close any unused applications on your computer. Virtual meetings can demand significant memory and processing power from your computer. Closing other applications during the session will help the virtual meeting run better.
Avoid activities that will steal bandwidth. Don’t start any bandwidth-intensive activities immediately prior to, or during, the meeting. Avoid large downloads, uploads, streaming, cloud backups, cloud file synchronizations and other high bandwidth activities. System Requirements
Supported Operating Systems:
· MacOS X with macOS 10.11 or later
· Windows 10
· iOS 10 or later
· iPad OS 13.4 or later
· Android 9.0 or later
Browsers – recommended Chrome
· Windows: Chrome 40+, Edge 12+, Firefox 27+
· Mac: Chrome 40+, Firefox 27+
Which sessions will be broadcast live and what will be on-demand?
All sessions in Hall 1 will be broadcast to our virtual audience Live from New York in real time. All other sessions occurring in Halls 2 and 3 (and recordings from the live sessions in Hall 1) will be available on-demand the following day. View the Program to see which sessions will take place in each hall.
If I have trouble accessing the meeting portal or if I lost my login code, who should I contact?
What sessions are being broadcast live?
All sessions being held in Hall 1 will be broadcast live. The other sessions will be available for on-demand viewing 24 hours after they’ve been held live in New York.
I want to watch the scheduled broadcast, but I have a conflict. Can I view the session later?
Yes, all broadcasted sessions will be available on-demand 24 hours after the original broadcast until December 28, 2022 at 11:59 pm ET.
Will there be a live Q/A with speakers during scheduled broadcasts?
There will be a live Q&A feature that will appear inside the scheduled broadcast, allowing attendees to connect, pose questions, participate in polls and discuss the science during sessions held live in the plenary hall.
How do I obtain my certificate for educational credits?
Accreditation for IGCS 2022 is being managed by Kenes Group. Delegates must complete a post-meeting evaluation to claim educational credits. The delegates will be sent an email notification after the Symposium with a link to the online Evaluation Credit Claiming and Certificate System. After completion of the evaluation form, you will be able to download the certificate.
How do I obtain a certificate of attendance?
A certificate of attendance should be requested, please email firstname.lastname@example.org.
Does IGCS have an app for the Annual Global Meeting?
Yes! The app will be live a few weeks before the meeting.
How do I download the app?
Download the app in your phone or tablet’s app store. Search “IGCS 2022”
Is IGCS hosting an Advocacy Summit?
Yes, the Summit will be held on Wednesday, September 28, 2022 at the Javits Center from 10:30 am – 5:00 pm. Registration is free, but required. Learn more here.
How do I register for the Advocacy Summit?
Advocacy Summit registration is separate from Annual Global Meeting registration. Register here.
What is the guest attendance policy?
All meeting activities (including educational sessions, meal functions, exhibit halls, etc.) are exclusively reserved for registered attendees. Non-registered guests (including children, family members, colleagues, etc.) are not allowed in any of the event areas. Badges provided at registration are required for entrance into all functions and will be strictly enforced.